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Office Coordinator

Gemini

Gemini

Administration
New York, NY, USA
Posted on Tuesday, May 21, 2024

About the Company

Gemini is a global crypto and Web3 platform founded by Tyler Winklevoss and Cameron Winklevoss in 2014. Gemini offers a wide range of crypto products and services for individuals and institutions in over 70 countries.

Crypto is about giving you greater choice, independence, and opportunity. We are here to help you on your journey. We build crypto products that are simple, elegant, and secure. Whether you are an individual or an institution, we help you buy, sell, and store your bitcoin and cryptocurrency.

At Gemini, our mission is to unlock the next era of financial, creative, and personal freedom.

In the United States, we have a flexible hybrid work policy for employees who live within 30 miles of our office headquartered in New York City and our office in Seattle. Employees within the New York and Seattle metropolitan areas are expected to work from the designated office twice a week, unless there is a job-specific requirement to be in the office every workday. Employees outside of these areas are considered part of our remote-first workforce. We believe our hybrid approach for those near our NYC and Seattle offices increases productivity through more in-person collaboration where possible.

The Department: Real Estate and Office Services

The Real Estate & Office Services team at Gemini are ambassadors of our core values, dedicated to supporting the company through rapid growth and beyond. The Office Services team is seeking an NYC office coordinator whose main duties will focus on office management and maintenance as well as community engagement. You will be responsible for making sure the day-to-day operations of Gemini's HQ office runs smoothly and in line with the company's culture. The ideal candidate has a desire to make an immediate impact and is excited to take on an extended multi-year role focused on creating and sustaining a supportive environment for our employees.

The Role: Office Coordinator

This is a full-time, entry-level position at Gemini’s office in New York City. The role requires an in-office presence 4 days per week with 1 remote work day per week. The Office Coordinator will be responsible for creating and sustaining a supportive environment for employees. This role will be responsible for making sure the day to day operations of Gemini headquarters runs smoothly and in line with the company's culture. They will be part of a team of individuals dedicated to supporting the company through rapid growth and beyond. It is important to note that we are looking for someone who is passionate about this type of role and Gemini’s values, and to preferably be on this journey for a minimum of 2 years.

Responsibilities:

  • Acts as a visible representative of the company by welcoming visitors, determining their needs, and directing them appropriately.
  • Monitors visitor and employee access and aids with check-in.
  • Liaises with lobby security to resolve visitor and employee access issues.
  • Assists with conference room scheduling and set up and clean up as needed.
  • Maintains security by following procedures, issuing badges, and coordinating employee access registration.
  • Maintains a clean, welcoming reception area and conference rooms.
  • Assists in planning and executing in-house or off-site activities and events.
  • Addresses employees queries regarding office management (e.g. office supplies, food and beverage).
  • Liaises with building management vendors, including cleaning, catering and security services.
  • Creates and maintains a clean, organized, and enjoyable environment for all Gemini employees.
    • Arranges necessary repairs to upkeep office conditions.
    • Coordinates with various departments on office equipment needs.
    • Maintains kitchen area - placing orders for consumables as well as office supplies.
    • Adheres to office budget while ensuring accurate and timely expense reporting.

Qualifications:

  • Bachelor’s Degree preferred.
  • 1-2+ years experience in office admin/operations role.
  • Passion for creating a positive and welcoming work environment.
  • Confident verbal communication and professional written communication.
  • Strong multitasking skills and experience successfully solving complex problems from end-to-end.
  • Highly organized and detail-oriented.
  • Willingness to roll up your sleeves and ability to wear many hats.
  • Comfort with moderate physical action related to organizing and reorganizing tasks related to in-office events.
  • Ability to prioritize and tackle tasks in an efficient and timely manner with keen attention to detail.
  • Willingness to work independently as well as collaboratively.
  • Experience in a high-growth startup with high-growth operations needs.
  • Demonstrated ability to work cooperatively and collaboratively with management, internal teams and vendors.
  • Reliable in-office presence.
    • Must be able to be in the NYC office 4 full days per week with 1 remote day per week (Wednesday).
It Pays to Work Here
The compensation & benefits package for this role includes:
  • Competitive starting salary
  • A discretionary annual bonus
  • Long-term incentive in the form of a new hire equity grant
  • Comprehensive health plans
  • 401K with company matching
  • Paid Parental Leave
  • Flexible time off

Salary Range: The base salary range for this role is between $66,000 - $75,000 in the State of New York, the State of California and the State of Washington. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate’s compensation, we consider a number of factors including skillset, experience, job scope, and current market data.

At Gemini, we strive to build diverse teams that reflect the people we want to empower through our products, and we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Equal Opportunity is the Law, and Gemini is proud to be an equal opportunity workplace. If you have a specific need that requires accommodation, please let a member of the People Team know.

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